Data Security

Information on Data Protection pursuant to Art. 13 and Art. 14 GDPR

1. 1. Preamble

We, JoinVision E-Services GmbH (hereafter „JoinVision“) collect, process and use your personal data according to the statements below in compliance with the data protection rights and civil law. Only personal data, which are required to perform and deliver our services or which you provided voluntarily will be collected.


2. Party Responsible for Data Processing

JoinVision E-Services GmbH, registration number FN271009v, with is registered office in 1040 Vienna, Prinz-Eugen-Strasse 70 is responsible for the processing of data. JoinVision appointed a data protection supervisor. This person can be reached under the address 1040 Vienna, Prinz-Eugen-Strasse 70 or via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it..


3. Data Security

We take data protection very seriously and treat your personal data as confidential information and in accordance with the legal regulations. Personal data are kept confidential by appropriate organisational and technical precautions. These precautions concern in particular the protection against unauthorized, illegal and accidental access, processing, loss, use and manipulation.

Note that online data transfer can generally exhibit security gaps. A full protection against access by others is not feasible. Despite the efforts to comply with the always appropriately high level of accuracy criteria, it cannot be ruled out that information, which was disclosed by you online, will be seen or used by others.

4. Website Visits

Description

All visitors of our website are processed via server logfiles data. The collected data are solely used for statistical evaluations and to improve the website. We reserve the right to check the data in retrospect if we become aware of concrete indications of illegal use.

Categories of processed data

visited websites, access timestamp, amount of sent data in byte, source/link, used browser, used operating system, used IP address (internet protocol address)

Purpose

Purpose of the data processing is the improvement of the website’s usability, the detection and prevention of malware and attacks and to be able to react to your requests.

Legal basis

Legal basis is the legitimate interest according to Art. 6 lit f GDPR.

Recipient

Server hosting provider

Storage period

2 monate

5. Contact Form and Form “Schedule Web Demo”

On the website you have to possibility to contact us either via the contact form or via the form to schedule a web demo. In both cases the interested party’s contact details are needed.

Categories of processed data

Contact form: given name, surname, e-mail address

Web demo form: given name, surname, e-mail address, phone number, company name

Purpose

The purpose of the processing of the interested party’s contact details is the possible establishment of contact for the intention of business respectively to schedule a web demo.

Legal basis

Legal basis for the processing of the contact details is the consent according to Art. 6 lit a as well as the legitimate interest according to Art. 6 lit f GDPR.

Recipient

Server hosting provider (contract data processor)

Storage duration

3 months

6. Using the CVlizer Demo

Description

You can use our product “CVlizer®” free of charge for your own purposes (https://www.joinvision.com/produkte/cvlizer/). The personal data submitted by you will be stored only for the processing duration. An anonymous data set will be stored for statistical purposes. In case critical processing errors, the submitted data will viewed for the purpose to improve the service.

Categories of processed data

Postal address

Street, house number, address addition, zip code, city, state, country

Personal information

Given name, surname, academic title, gender, date of birth, place of birth, phone numbers, fax numbers, e-mail addresses, website, links to social media profiles

Work and project phases

Joining date, leaving date, company name, postal company address, type of employment, weekly working hours, industry (NACE), field of activity, position, skills, websites and online resources

Academic phases

Start date, end date, name of academic institution, postal address, course of studies / main subject, type of education, ISCED, skills

Academic publications

Publishing date, title, topic, institution, conference proceedings, list of authors, postal conference address, skills, field of activity, industry (NACE), websites and online resources

Further information

Military service, unassigned skills, personal interests / hobbies, reference letters and recommendation letters, other websites and online resources

Job goals

Salary, date of availability, position, postal address

Purpose

With the CVlizer demo we offer users and interested parties the possibility to test our software regarding functionality and accuracy without any further obligations.

Legal basis

Legal basis for the processing via the CVlizer is the consent according to Art. 6 lit a, the legal basis for compiling statistics is the legitimate interest according to Art. 6 lit f GDPR.

Recipient

Server hosting provider (contract data processor)

Storage duration

The submitted CVs are stored for the session’s duration.

7. Transfer of Extraction Results

Description

After using the CVlizer demo the extracted data are transferred in a machine-readable format. This service is primarily directed to interested parties that wish to use the CVlizer in a commercial manner. For transferring the data the interested party’s contact details are needed.

Categories of processed data

First name, surname, e-mail address

Purpose

The purpose of the collection of the interested party’s contact details is the possible establishment of contact for the intention of business.

Legal basis

Legal basis for the processing of contact details is the consent according to Art. 6 lit a as well as the legitimate interest according to Art. 6 lit f GDPR.

Recipient

Server hosting provider (contract data processor)

Storage duration

3 months

8. User’s Rights

You can contact us at any time to claim your legal rights according to the GDPR, especially the right to information concerning your stored personal data, their origin and recipient and the purpose of data processing (Art. 15) as well as the right to correction (Art. 16), right to deletion of incorrect or unlawfully processed data (Art. 17), right to object (Art. 21), right to revoke consent (Art. 21), right to restrict processing and to block (Art. 18) and right to data portability (Art. 20). In so far as your personal data changes, we ask for appropriate notification.

These requests for information, deletion, correction, contradiction and/or data transfer in the latter case as long as this does not cause a disproportionate effort are to be addressed to the data protection supervisor via This email address is being protected from spambots. You need JavaScript enabled to view it. or to the mentioned address. Please attach an explicit and plausible proof of identity, so we can send our answer compliant with data protection laws to the actual person concerned. We will react to the request within one month and will justify a rejection if necessary. In case of a justified request for deletion or correction the recipients of personal data will also be informed to perform automatically.

In case of data breach we will inform you and the responsible supervisory authority if legally necessary, indicating the affected data category.

9. Right of Complaint to the Supervisory Authority

If you are of the opinion that the processing of your personal data violates the applicable data protection law or your granted rights in accordance with the data protection law are infringed in any other way, you have to possibility to file a complaint with the responsible supervisory authority. In Austria the data protection authority located in Hohenstaufengasse 3, 1010 Vienna, Telephone: +43 1 531 15-202525; Telefax: +43 1 531 15-202690; E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.; https://www.dsb.gv.at/ is responsible.

10. Transfer to Third Parties / Recipients in Third Countries

To fulfil our business purpose, we will possibly transfer your data to third parties (employers, authorities / courts, tax advisory firms, banks, IT service providers, chambers of commerce, providers, website hosting companies, social media, insurance companies, which we use and which we supply with data). A lawful transfer of your data is only conducted on the basis of GDPR regulations.

Your personal data will normally not be transferred to recipients in third countries. However, some of the above-mentioned recipients of your personal data are located or process your personal data outside your home country. The standards of data protection in other countries might not correspond with Austrian standards. Nonetheless, we transfer your personal data only to countries, which have appropriate standards of data protection in place according to the EU commission or we take measures to ensure that all recipients have appropriate standards of data protection in place, wherefore we close standard contractual clauses (2010/87/EC and/or 2004/915/EC) or have sufficiently suitable contractual guarantees.

11. Cookies

To improve our website’s technical function, analysis of user behaviour (remarketing), this website uses “cookies”. Using cookies increases the website’s usability and safety. Cookies are little textual data, which the website saves on the visitor’s device and which record information about the user and the website. Cookies can serve different purposes. The most common use case is the recognition of users. Common browsers offer setting options to not permit cookies. Note: it is not guaranteed that you can use all features of this website without limitations if you make these setting changes. One type of cookies is used on this website to save person related data: Session Cookies. These are temporary cookies, which remain in your browser’s cookie data until leaving the website and which will be deleted automatically afterwards.

In addition, we do not use any other technologies to recognize or trace users or visitors. By using our services the visitor gives their consent for using the aforementioned cookies, if the user did not deactivate the using of cookies in their browser (deactivate cookies in Google Chrome, Internet Explorer, Mozilla Firefox). You can also block or delete cookies after they have been stored on your computer. For more information on that please use your browser’s “help” function.

12. Google Analytics

This website is uses Google Analytics, a web analysis service by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA („Google“). Google Analytics uses so called cookies, text data, which will be stored on your computer to allow analysis of your website use. We process your data based on our predominant, justified interest to create an easy-to-use website access statistic in a cost-efficient way (Art 6(1)(f) GDPR). The information generated by cookies regarding your using the website (including your IP address and the accessed websites’ URLs) are transferred to and stored at Google’s servers in the USA. We do not store any of your data, which are collected in connection with Google Analytics. This website uses the option of IP anonymisation offered by Google Analytics. Thus, your IP address will be shortened/anonymised by Google as soon as Google receives your IP address. On our account Google will use this information to analyse your use of the website, to create reports about website activities and to provide other services provided with the use of the website or internet. The IP address sent from your browser within the scope of Google Analytics will not be mixed with other data by Google. You can prevent the storage of cookies in the settings of your browser software. However, we must point out that you might not be able to use all functions of this website properly. Furthermore, you can prevent Google to collect your data in connection with Google Analytics by downloading and installing the available browser plugin from the following link: http://tools.google. com/dlpage/gaoptout?hl=de. You can also prevent Google Analytics to collect your data from this website by clicking the link below. An Opt-Out-Cookie will be put, which prevents future collection of your data while visiting this website: Google Analytics deaktivieren [Note: the corresponding JavaScript code can be found here: <https://developers.google.com/analytics/devguides/collection/gajs/?hl=de#disable]. Further information on Google’s terms of use as well as Google’s privacy statement can be found here http://www.google.com/analytics/terms/de.html and here https://www.google.at/intl/at/policies/

JoinVision

JoinVision is a premier supplier of multi-lingual, semantic recruiting technologies. CVlizer and JOBolizer automatically parse, analyze, and tag job postings and all documents used in job applications. MatchPoint provides a one-click solution for matching relevant job postings to the most suitable candidates and vice versa. The module HRbridge additionally offers the possibility to access external pools for vacancies and candidate profiles.

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